Document Management System

Document Management System

Our Objective

Physical records are undoubtedly the most important assets for any organization. Complete, accurate, reliable and authentic information is indispensable for smart decision-making and smooth operational process. So, how well the organization manages its records will have a direct impact on its ability to achieve its goals and long-term objective. Whether your organization is handling printed or scanned images, digitalized documents or a large volume of complicated financial records, the smooth and efficient supervision of business documents is imperative for sustainable business-outcome. The primary objective of our Document Management Services is to provide our clients with a systematic control over their vast stockpile of physical records, regardless of any media format, from their initial creation to final disposition. More precisely, Digitaldocs Records Management Services Pvt Ltd is a one-stop shop for hassle-free records management, storage and fast retrieval of your stored information at our records Center.

The main purpose or aim of our Record Management Services is to provide an all-around Document Management Mechanism which can not only store and protect all those secrets and valuable information but also manage them in a much more systematic and organized manner. In short, record’s management is a process of storing, protecting, cataloguing and retrieving a large amount of physical data, especially official and corporate records with the highest degree of historical, legal and fiscal value, in a much more safe, secure and organized way.

Our Services to Physical Storage of Records.

We are providing an inclusive and end to end Record Management System with a large matrix of storage infrastructures and industry experts who are actively involved in rendering the best quality Record Management Solutions, tailored as per your needs and requirements We are supported by a team of super active transportation assets such as smart trucks and vans. They will collect your valuable records from your home and offices. The entire data-collection process involves following steps:

  • Door to door collection of valuable files records & documents.
  • Sorting & segregating your physical records by certain classes.
  • Systematic Bar-coding for each and every sorted document.
  • Packaging your valuable documents with care and precision.
  • Inventorization & cartoon barcoding for systematic identification.

Once your individual record and documents are barcoded and boxed, we will collect and transport them to our Digitaldocs Records Management Centre warehouses. Here, our record management professionals will start to register the unique-barcode-identification numbers that are fixed, both in the files & boxes and store them in a safe & secure location. The entire process runs on the following:

Records Unloading & Verification: All the physical Files / Documents packed at client site shall be moved in a systematic process of offloading to the inwarding of the received records at Digitaldocs Records Management Services Pvt Ltd records center. Based on the inventory received team verifies the records against the received inventory and make them ready to enter into the Data Management System.

Records Barcoding & Tracking System: The handwritten inventory copy is fed into our Automated Records-Management System for easy tracking, inventory up-gradation & retrieval transaction services. With a robust Records Management Software used by Digitaldocs Records Management Services Pvt Ltd which is a web-based application has been developed in house. We use our own software to maintain our database. All of the files shall be re-barcoded and mapped with Customer-File-Reference No. for easy access & tracking in future. The Customer shall ensure that they should provide a unique File-Reference-No. (Bar-code ID) for each & every file at the time of the retrieval. We are known for our fastest and consumer-friendly Record Retrieval Services. At Digitaldocs Records Management Services Pvt Ltd, we provide highly sophisticated Document Retrieval Policies which will help you to get back your stored-physical data in a much more easy and cost-effective manner

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